Community Patrol Guidelines

Thank you for volunteering to serve on the Community Patrol.  Please review these instructions before your week of service and feel free to suggest any improvements after your service is completed.

The purpose of our patrol is to deter acts of mischief in the subdivision thru the visibility gained by a flashing light and signs mounted on a car.  While you will patrol for only 2 nights during your week of service, you are asked to leave the equipment on your car for the entire week, park in a visible place and drive that care wherever you go.  This visibility principle works for us.  The Sheriff's Department reports that we have the best community watch program in the county and that, thanks to this program, we have a much lower crime rate than that experience by other developments in the county.

The Community Patrol chairperson is responsible for equipment maintenance, record keeping, resolution of problems and general administration.  The Scheduler solicits volunteers for service and prepares appropriate schedules on a quarterly basis starting in July of each year.

The patrol operates on a yearly basis with two people per week from March 1 to December 31 and one person per week during January and February.  Volunteers serve for one week only and are asked to patrol on at least two nights during that week for 3-4 hours each night.  Names and contact info for everyone serving during each 13 week quarter are entered on a schedule, a copy of the schedule, along with these instructions, is then delivered to each volunteer.

Getting Ready for Patrol

On or before the Sunday starting your week of  duty, one of the previous week's volunteers will deliver all of the equipment involved including a flashing car-top light (w/charger), two (2) magnetic car-door signs, a radio (w/charger), a list of houses currently vacant in the subdivision and a log for recording info.  (Note Once you have completed your week of patrol duty, it is your responsibility to deliver this equipment to your successor as noted on the schedule.)

Once you have received the above equipment, use the following checklist in preparing for your patrol.

On Patrol

Just prior to starting your patrol you should:

  1. Let a family member or neighbor know your are going on patrol, and about what time you will be returning.  Check in with them after your patrol so that they will not worry and unnecessarily call 911.
  2. Place the above equipment on and in your car as needed and give it a final check out. Also take a good flashlight.
  3. Call the Sheriff's Department by phone and let them know you are starting patrol.  When the Sheriff's Department answers the phone state that "Haywood Knolls 496 is starting patrol at __pm."  After completing your patrol, call again to inform them you are no longer in service.

  Do not take a gun with you under any circumstances!

The following are some pointers to guide you during your patrols:


Our radios are simple, fixed frequency, FM "repeater" type units equipped with a push-to-talk microphone, a two position channel selector switch, and a combination on/off volume control switch.  To operate, turn the radio on, adjust the volume and push the microphone switch to transmit; be sure to charge the battery before using it.

Channel #1 is used only for communications between out tow radios when two cars are patrolling at once;  Channel #2 is used for talking with the Sheriff's Department.  When transmitting between cars, use the designations "car 1" or "car 2" as appropriate; when communicating with the Sheriff, use the call sign "Haywood Knolls 496."

The following pointers will help guide you in your use of the radio:

Contact the Sheriff's Department by radio only when reporting an emergency which requires immediate action.

Before using the radio, listen carefully to ensure that the frequency is clear.  Do not transmit when you hear the code "10-3;" this means that the frequency must be kept clear for an emergency.  Report problems by telephone in this instance.

After pushing the microphone switch, wait a couple of seconds to activate the repeater and then talk slowly and distinctly in a normal volume.  Think about what you want to say ahead of them and then be brief.  Don't shout!

The red light is an indication that you are transmitting; you must release the microphone button to receive incoming transmissions.

Turn the radio off after each patrol and recharge the battery overnight before using it again; unlike the light, the battery can't be damaged by overcharging.

Transmission originated by the Sheriff will use the "10" code - a set of numbers representing standard phrases.  You are also encouraged to use them as follows:


10-3 Do not transmit
10-4 Affirmative (yes)
10-7 Out of service
10-8 In service
10-10 Negative (no)
10-20 What is your location?
10-21 Call me by phone
10-25 Meet me in person
10-28 Vehicle registration
10-37 Blocked roadway
10-40 Fight
10-41 On-duty
10-42 Off-duty
10-50 Auto accident
10-52 Request assistance
10-60P Suspicious person
10-60V Suspicious vehicle
10-62 Breaking/entering
10-76 Prowler
10-78 Need assistance
10-79 Disturbance
10-88 Fire


There are four pieces of documentation to be concerned with:

The schedule and instructions are self-explanatory and don't need further explanation here.  The use of the vacant house sheets should also be evident.  It is the responsibility of individual homeowners to obtain a blank form from the Patrol Chairperson and return the completed form to him/her.  When such forms are received by the Chairperson, he/she will deliver them to the current patroller(s), who will then check the house as requested until the homeowner returns.  After the homeowner has returned from his/her trip, the current patroller should mark the form appropriately and deliver it to the Chairperson.

The patrol log should be used to record:

You should sign the log before delivering to your successor.  The log sheets are periodically removed by the Chairperson as convenient.  

That's it.  You are now an expert.